Bylaws of the:
Home of the MRE
Mustangs…
Date
of Adoption: January
10, 2011 Revised: October 11, 2012
City:
Lambertville County :
Monroe
Council:
Bedford Public Schools
Article
I: Name
The
name of this organization is the MONROE
ROAD ELEMENTARY SCHOOL Parent-Teacher Association (PTA), LAMBERTVILLE (city), Michigan
** Article II: Articles of Organization
The
articles of organization of a constituent organization include (a) the bylaws
of such organization and (b) the certificate of incorporation or articles of
incorporation of such organization (in cases in which the organization is a
corporation) or the articles of association by whatever name (in cases in which
the organization exists as an unincorporated association).
**Article III: Purposes
Section 1. The Objects of
the MONROE ROAD ELEMENTARY SCHOOL
PTA, in common with those of the National PTA and the Michigan PTSA are:
a.
To promote the welfare of children and
youth in home, school, community and place of worship.
b.
To raise the standards of home life.
c.
To secure adequate laws for the care and
protection of children and youth.
d.
To bring into closer relation the home and
the school, that parents and teachers may cooperate intelligently in the
education of children and youth.
e.
To develop between educators and the
general public such united efforts as will secure for all children and youth
the highest advantages in physical, mental, social and spiritual education.
Section 2. The Objects of
the National PTA, the Michigan PTSA and the MONROE ROAD ELEMENTARY SCHOOL PTA are promoted through an
educational program directed toward parents, teachers, and the general public;
are developed through conferences, committees, projects, and programs; and are
governed and qualified by the basic policies set forth in Article IV.
Section 3.
The organization is organized exclusively for the charitable, scientific,
literary or educational purposes within the meaning of Section 501(c)(3) of the
Internal Revenue Code or corresponding Section of any future Federal tax code
(hereinafter “Internal Revenue Code”).
** Article IV: Basic Policies
The
following are basic policies of the MONROE
ROAD ELEMENTARY SCHOOL PTA in common with those of the National PTA and the
Michigan PTSA:
a.
The organization shall be noncommercial,
nonsectarian, and nonpartisan.
b.
The organization or members in their
official capacities shall not endorse a commercial entity or engage in
activities not related to promoting the Objects of the organization.
c.
The organization or members in their official
capacities shall not—directly or indirectly—participate or intervene (in any
way, including the publishing or distributing of statements) in any political
campaign on behalf of, or in opposition to, any candidate for public office; or
devote more than an insubstantial part of its activities to attempting to
influence legislation by propaganda or otherwise.
d.
The organization shall work with the
schools to provide quality education for all children and youth and shall seek
to participate in the decision-making process establishing school policy,
recognizing that the legal responsibility to make decisions has been delegated
by the people to boards of education, state education authorities, and local
education authorities.
e.
The organization shall not enter into
membership with other organizations except such international or national
organizations as may be approved by the National PTA Board of Directors. The
Michigan PTSA or any of its divisions may cooperate with other organizations
and agencies concerned with child welfare, but a PTA representative shall make
no commitments that bind the group he represents.
f.
No part of the net earnings of the
organization shall inure to the benefit of, or be distributable to its members,
directors, trustees, officers or other private persons except that the
organization shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of
the purposes set forth in Article III hereof.
g.
Notwithstanding any other provision of
these articles, the organization shall not carry on any other activities not
permitted to be carried on (i) by an organization exempt from Federal income
tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an
organization, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code.
h. Upon
the dissolution of this organization, after paying or adequately providing for
the debts and obligations of the organization, the remaining assets shall be distributed
to one or more non-profit funds, foundations, or organizations which have
established their tax exempt status under Section 501(c)(3) of the Internal
Revenue Code.
Article V: Relationship with National PTA
and State PTA
**Section 1.
This PTA shall be organized and chartered under the authority of the Michigan
PTSA in the area in which this PTA functions, in conformity with such rules and
regulations, not in conflict with the National PTA Bylaws, as the Michigan PTSA
may in its bylaws prescribe. The Michigan PTSA shall issue to this PTA an
appropriate charter evidencing the due organization and good standing of this
PTA. A local PTA in good standing is one
which:
a.
Adheres
to the Objects and basic policies of the PTA;
b.
Remits
the national portion of the dues through the state PTA to reach the national
office by dates designated by the National PTA;
c.
Has
bylaws approved according to the procedures of each state; and
d.
Meets
other criteria as may be prescribed by the individual state PTA.
e. Operates under bylaws that have been reviewed/revised and
approved every three (3) years by the Michigan PTSA Committee on Bylaws.
f. Has paid per capita
dues of its members and local unit dues to the Michigan PTSA by the dates
required in these bylaws.
**Section 2. This PTA shall adopt such
bylaws for the government of the organization as may be approved by the
Michigan PTSA. Such bylaws shall not be in conflict with the Bylaws of the
National PTA or the Bylaws of the Michigan PTSA.
**Section 3.
Bylaws of each constituent organization shall include an article on amendments.
**Section 4.
Each officer or board member of a constituent organization shall be a member of
a local PTA within its area.
**Section 5.
Each officer or board member of a local PTA shall be a member of such local
PTA.
**Section 6.
This PTA shall keep such permanent books of account and records as shall be
sufficient to establish the items of gross income, receipts and disbursements
of the organization, including, specifically, the number of its members, the
dues collected from its members, and the amount of dues remitted to the
Michigan PTSA. Such books of account and records shall at all reasonable times
be open to inspection by an authorized representative of the Michigan PTSA or,
where directed by the Committee on State and National Relationships, by a duly
authorized representative of the National PTA.
**Section 7.
The charter of this PTA shall be subject to withdrawal and the status of such
organization as a PTA unit shall be subject to termination, in the manner and
under the circumstances provided in the bylaws of the Michigan PTSA.
**Section 8.
Monroe Road Elementary School PTA is obligated, upon withdrawal of its charter
by the Michigan PTSA:
a.
To
yield up and surrender all of its books and records and all of its assets and
property to the Michigan PTSA or to such agency as may be designated by the
Michigan PTSA, or to another local PTA organized under the authority of the
Michigan PTSA;
b.
To
cease and desist from further use of any name that implies or connotes
association with the National PTA or the Michigan PTSA or status as a
constituent organization of the National PTA; and
c.
To
carry out promptly, under the supervision and direction of the Michigan PTSA,
all proceedings necessary or desirable for the purpose of dissolving this PTA.
**Section 9.
This PTA shall collect dues from its members and shall remit a portion of such
dues to the Michigan PTSA as provided in Article VI hereof.
**Section 10.
Only members of a local PTA who have paid dues for the current membership year
may participate in the business of that association.
**Section 11.
Bylaws of each constituent organization shall include a provision establishing
a quorum.
**Section 12.
The members of the nominating committee for officers of a constituent
organization shall be elected by the membership, Board of Directors/Managers,
Executive Board, or Executive Committee.
**Section 13. Voting
by proxy shall be prohibited.
**Section 14. Each
local PTA shall include in its bylaws provisions corresponding to the
provisions of such of the Bylaws of the National PTA as are identified herein
by a double star (**).
**Section 15.
The adoption of an amendment to any provision of the Bylaws of the National PTA
identified by a double star (**)
shall serve automatically and without the requirement of further action by the
local PTA to amend correspondingly the bylaws of each local PTA.
Notwithstanding the automatic character of the amending process, the local PTAs
shall promptly incorporate such amendments in their respective bylaws.
#Section 16.
Each local PTA shall include in its bylaws provisions corresponding to the
provisions of such of these bylaws as are identified by the state symbol (#).
#Section 17.
A local PTA shall be organized and chartered under the authority of the
Michigan PTSA in any geographical area within the State where no local unit for
the college, high school, junior high/middle school, elementary school,
preschool or special education group exists.
The
PTA shall be known as MONROE ROAD ELEMENTARY SCHOOL Parent-Teacher Association
(PTA), in membership with the Michigan PTSA and National PTA and conform with
such rules and regulations, not in conflict with the bylaws of the National PTA
as the Michigan PTSA may in its Bylaws prescribe. The PTA shall be organized by
the Michigan PTSA President, President Elect, a Region Vice President, Field
Service Representative or any qualified member of the Board of Managers, as
appointed by the Region Vice President, and shall be self-governing in accordance
with the Bylaws of the Michigan PTSA and the National PTA.
Local PTAs
become Michigan PTSA units upon adoption of bylaws, which have been approved by
the Michigan PTSA Committee on Bylaws, and payment of Michigan PTSA and
National PTA dues. Ten (10) or more members are required to organize a local
unit and twenty-five (25) or more to sustain the charter. Any unit found to be
in violation of this section shall be able to appeal the withdrawing of their
charter through the Committee on Local PTA and Council Relationships.
a.
The bylaws of a local PTA shall be deemed
to be part of its articles of organization and its bylaws shall so provide.
Upon approval of bylaws a charter shall be issued.
b.
Local PTAs shall review/revise their bylaws
every three (3) years and submit three (3) copies to the Michigan PTSA
Committee on Bylaws for approval.
#Section 18.
The name and address of the president of each local PTA shall be sent to the
Michigan PTSA Office immediately following election.
#Section 19. There shall be but one
person serving in any elected office.
Article
VI: Membership and Dues
**Section 1.
Every individual who is a member of this PTA is, by virtue of that fact, a
member of the National PTA and of the Michigan PTSA by which such local PTA is
chartered, and is entitled to all the benefits of such membership.
**Section 2.
Membership in this PTA shall be made available without regard to race, color,
creed, or national origin, under such rules and regulations, not in conflict
with the provisions of the Bylaws of the National PTA, as may be prescribed in
the bylaws of this PTA.
**Section 3.
This PTA shall conduct an annual enrollment of members, but may admit persons
to membership at any time.
**Section 4.
Each member of this PTA shall pay such annual dues to said organization as may
be prescribed by the organization. The amount of such dues shall include the
portion payable to the Michigan PTSA (the “state portion”) and the portion
payable to the National PTA (the “national portion”).
**Section 5.
The Michigan PTSA shall determine the amount of the state portion of each
member’s dues. The national portion of each member’s dues shall be one dollar
seventy-five cents ($1.75) per annum.
#Section 6.
The Michigan portion of each member’s dues shall be two
dollars ($3.75 total).
Section 7.
Each member of this PTA shall pay annual dues to the organization as follows: Each Membership will consist of one (1) member and shall pay six
dollars ($6) per annum. A Family Membership will consist of two (2)
members and shall pay nine dollars ($9) per annum (four dollars and fifty cents
($4.50) per member). The amount of such annual dues shall include the
portion payable to the Michigan PTSA and the portion payable to the National
PTA.
**Section 8.
The state and National PTA portions of the dues paid by each member of this PTA
shall be set aside by this PTA and remitted to the Michigan PTSA through such
channels and at such times as the state bylaws may provide. Each state PTA
shall pay to the National PTA the amount of the national portion of dues paid
by all members of local PTAs in its area.
#Section 9.
The membership year to the Michigan PTSA shall be from the first day of October
through the thirtieth (30) day of September of the following year.
#Section 10.
The local PTA treasurer shall keep the record of the National PTA and the
Michigan PTSA portions of the membership dues separate from the record of the
general funds of the local PTA.
#Section 11.
The Michigan PTSA and the National PTA dues shall be remitted by the treasurer
of the local PTA to the Michigan PTSA State Office on a monthly basis by the 28th
of each month. The remittance to the Michigan PTSA shall be accompanied by a
Treasurer’s Remittance Report, showing the name and address of the president
and treasurer of the association, the amount of dues collected during the
period covered by the report, and the number of the members of the association.
#Section 12.
All unsold membership cards shall be returned to the State PTA Office by June 1
of each year. A local unit shall be billed for any unaccounted for membership
cards.
#Section 13.
Each local PTA shall pay $25.00 annual unit dues to the Michigan PTSA on or
before June 1 of each fiscal year. This payment will constitute payment for the
following fiscal year. No unit packet shall be distributed until payment of
unit dues to Michigan PTSA is received.
#Section 14.
Privileges of making motion, debating, voting, holding office, serving as
chairmen of standing or special committees or serving on committees shall be
reserved for members.
#Section
15. Each local PTA shall submit a copy of their annual
audit and budget to the MPTSA by February 28th of each year.
Article
VII: Officers and Their Election
**Section 1. Each officer shall be a member of this PTA.
Section 2.
a.
The officers of this organization shall
consist of a president, (6) vice president(s)-1ST VICE PRESIDENT
(PARENT), 2ND VICE PRESIDENT (PARENT) 3RD VICE PRESIDENT
(PARENT), 4TH VICE PRESIDENT (TEACHER), 5TH VICE
PRESIDENT (TEACHER), 6TH VICE PRESIDENT (TEACHER), 7TH
VICE PRESIDENT (PRINCIPAL), a
secretary, and a treasurer.
b.
There shall be but one person serving in any elected office.
c.
Officers shall be elected by ballot in the
month of March. However, if there is but one nominee for any office, election
for that office may be by voice vote.
d.
Officers shall assume their official duties
at the end of the fiscal year, June 30th, and shall serve for a term
of one year and shall remain in office until their successors assume office.
e.
A person shall not be eligible to serve
more than three (3) consecutive terms in the same office.
f.
A person is not eligible to serve as president if seeking or assuming
presidency of another PTA or PTSA during the same term.
Section 3.
Nominating committee:
a. There
shall be a nominating committee consisting of at least three members, one from
the executive board and the remaining in equal balance of parents and teachers,
all selected by the executive board before or during the January PTA meeting.
This nominating committee shall select its own chairman.
b. The
nominating committee shall nominate one or more eligible persons for each
office to be filled and report its nominees at the regular meeting in February,
at which time additional nominations may be made from the floor.
c. Only
those persons who have signified their consent to serve if elected shall be
nominated for, or elected to, such office.
Section 4. Vacancies: A vacancy occurring in any office shall
be filled for the unexpired term by a person elected by a majority vote of the
remaining members of the executive board, notice of such election having been
given. In case a vacancy occurs in the office of president, the first vice
president shall serve notice of the election.
Article
VIII:
Duties
of the Monroe Road
Section 1.
The president shall:
a.
Preside
at all meetings of the association;
b.
Perform
such other duties as may be prescribed in these bylaws or assigned by the
association;
c.
Be
a member ex officio of all committees except the nominating committee;
d.
Coordinate
the work of the officers and committees of the association in order that the
Objects may be promoted.
e.
Ensure
the association is represented by at least two (2) delegates at meetings called
by Council, when in membership with Council.
f.
In
the event of consolidation, change of name, or disbandment of this unit, notify
the Michigan PTSA
Section 2. The vice president(s) shall:
a.
Act
as aide(s) to the president;
b.
(In
their designated order) perform the duties of the president in the absence or
inability of that officer to serve.
Section 3. The secretary shall:
a.
Keep
an accurate record of the minutes of all meetings of the association and of the
executive board;
b.
Have
a current copy of the bylaws;
c.
Perform
other delegated duties as assigned;
d.
Conduct
the correspondence delegated to him/her.
e.
Immediately
following the election, send the name and address of the newly elected
President to the Michigan PTSA Office.
Section 4. The treasurer shall:
a.
Keep
a full and accurate account of receipts and expenditures;
b.
Make
the disbursements as authorized by the president, executive board, or
association in accordance with the budget adopted by the association;
c.
Have
checks or vouchers signed by two persons, the treasurer and one other person;
d.
Present
a financial statement at every meeting of the association and at other times
when requested by the executive board;
e.
Make
a full report at the meeting at which new officers officially assume their
duties, or at the first general PTA meeting of the new school year.
f.
Keep
the record of the National and State portions of the membership dues separate
from the record of the general funds of the local unit, as provided in these
Bylaws Article V, Section 6,
g.
Submit
the books annually for an audit by an auditor or an auditing committee selected
by the executive board at least two weeks before the fiscal year ends.
h.
Forward
the $25.00 unit dues to the Michigan PTSA office on or before June 1 of each
fiscal year.
i.
Forward
National and State monies to the Michigan PTSA office on a monthly basis by the
28th of each month.
j.
Submit
copies of the annual audit and budget to the MPTSA state office by February 28th.
Section 5.
The treasurer’s accounts shall be examined annually by an auditor or an
auditing committee of not less than two members, who, satisfied that the
Treasurer’s annual report is correct, shall sign a statement of that fact at
the end of the report. The executive board shall designate an auditor or appoint an auditing committee at least two
(2) weeks before the fiscal year ends.
Section 6.
All officers shall:
a. Perform the duties prescribed in the
parliamentary authority in addition to those outlined in these Bylaws and those
assigned from time to time.
b. Deliver
to their successor all official material not later than ten days following the
expiration of their term of office.
Article
IX: Monroe Road
Section 1.
a.
The
board shall consist of the officers of the association, the chair of standing
committees, and the principal of the school or a representative appointed by
them. The officers of the association
shall select the chair of standing committees.
b.
The
president may appoint a parliamentarian, subject to the approval of the
officers of the association.
c.
The
members of this board shall serve for a term of one year and shall remain in
office until their successors assume office.
Section 2.
All of the board members shall be members of this PTA.
Section 3.
A PTA member shall not serve as a voting member of a constituent organization’s
board on the local, council, district, region, state or national level while
serving as a paid employee of, or under contract to, that constituent
organization.
Section 4.
The duties of the board shall be:
a.
To
transact necessary business in the intervals between association meetings and
such other business as may be referred to it by the association;
b.
To
create standing and special committees;
c.
To
approve the plans of work of the standing committees;
d.
To
present a report at the regular meetings of the association;
e.
To
appoint an auditor or an auditing committee at least two weeks before the
fiscal year ends to audit the treasurer’s accounts;
f.
To
prepare and submit to the association for adoption a budget for the fiscal
year;
g.
To
approve routine bills within the limits of the budget;
h.
To
determine the method of selecting delegates and alternates to represent the
unit at council meetings, if unit is in membership with a council;
i.
To
obtain a fidelity bond for the treasurer and all persons authorized to handle
funds and securities;
j.
Register
the signature of the Treasurer, the President, the Principal (7th
Vice-President) and a Teacher (6th Vice-President) for all accounts
at the bank. All checks shall bear two
(2) of the four (4) signatures registered with the bank.
k.
To
determine the method of selecting delegates and alternates to represent the
unit at the convention of Michigan
Section 5.
Regular meetings of the executive board shall be held during the school year,
the dates and times to be determined prior to the new school year. Meetings
will take place at MRE. A majority of
the executive board members shall constitute a quorum. Special meetings of the
executive board may be called by the president or by a majority of members of
the board.
Article
X: Meetings
Section 1.
Regular meetings of the association shall be held during the school year, the
dates and times to be determined and posted prior to the new school year. Seven
(7) days notice will be given for change of schedule.
Section 2.
Special meetings of the association may be called by the president or by a
majority of the executive board, seven days’ notice having been given.
Section 3.
The annual meeting shall be held in MAY.
Section 4.
Seven (7) members shall constitute a quorum for the transaction of business in
any general, annual or special meeting of this association.
Article
XI: Standing and Special Committees
Section 1. Only members of the
association shall be eligible to serve in any elective or appointive positions.
Section 2. The
executive board may create such standing committees, as it may deem necessary
to promote the Objects and carry on the work of the association. The term of
each chair shall be one year. No member shall serve as chairman of the same
committee for more than three consecutive terms.
Section 3.
The chair of each standing committee shall present a plan of work to the
executive board for approval. No committee work shall be undertaken without the
consent of the executive board.
Section 4.
The power to form special committees and appoint or elect their members rests
with the association (unless the bylaws delegate this power to the president or
the executive board).
Section 5.
The president shall be a member ex officio of all committees except the
nominating committee.
Article
XII: Council Membership
Section 1.
a.
At
least two delegates or their alternates shall represent the association in
meetings of the Bedford Public Schools PTA Council. All representatives to a
council must be members of the local unit.
b.
The
executive board shall appoint delegates and their alternates.
Section 2.
This association shall pay annual dues of ten cents ($.10) per member one hundred dollars ($100) to the Bedford Public
Schools PTA Council as provided in the council bylaws.
#
Article XIII: Fiscal Year
The
fiscal year of this PTA shall begin on July 1 and end on the following June 30.
**Article XIV: Parliamentary Authority
The
rules contained in the current edition of Robert’s
Rules of Order Newly Revised shall govern the National PTA and its
constituent organizations in all cases in which they are applicable and in
which they are not in conflict with these bylaws, the Bylaws of the Michigan
PTSA, and the Bylaws of the National PTA, or the Articles of Incorporation.
#Article XV: Disbandment
Section 1.
If a local PTA unit is considering disbandment, the local unit executive
committee shall meet with the Field Service Representative or the Region Vice
President, prior to formal action.
Section
2. After
meeting with the Field Service Representative or Region Vice President, the
written notice stating the recommendation of the executive board shall be given
to each member entitled to vote at such meeting and to the President of the
Michigan PTSA, to the appropriate Field Service Representative and council at least
thirty (30) days prior to the date of such a meeting.
Section
3. Only
those persons who were members in good standing thirty (30) days prior to date
of the vote of disbandment shall be entitled to vote. Membership enrollment
shall be available at any time. (See Article VI – Membership, **Section 3.)
Section
4. Approval
of disbandment of a local unit shall require the affirmative vote of at least
two-thirds (2/3) of the members present and entitled to vote at the meeting, a
quorum being present. The secretary shall notify their council president, if
part of a council, Field Service Representative and the Michigan PTSA Office of
the decision.
Section
5. Should
a local unit fail to:
1.
a) elect officers and
b) hold at
least one (1) meeting and
c) enroll at
least twenty-five (25) members prior to December 31st and
d) pay the $25.00 unit dues by February 28,
the
immediate past treasurer or the principal shall notify their council president,
if part of a council, Field Service Representative and the Michigan PTSA
Office.
2. Activate
itself before the end of the school year, its assets, funds and records shall
be turned over to the Michigan PTSA to be held in escrow until the unit
reactivates itself, a period not to exceed two (2) years.
3. Reactivate itself during this two (2) year
period, its funds and assets shall become the property of the Michigan PTSA.
Article
XVI: Amendments
Section 1.
a.
These bylaws may be amended at any regular
meeting of the association by two-thirds (2/3) vote of the members present and
voting, provided that notice of the amendment has been given at the previous
regular meeting and that the proposed amendment shall be subject to approval of
the Michigan PTSA.
b.
A committee may be appointed to submit a
revised set of bylaws as a substitute for the existing bylaws by a majority
vote at a meeting of the association, or by a two-thirds (2/3) vote of the
executive board. The requirements for adoption of a revised set of bylaws shall
be the same as in the case of an amendment.
c.
Submission of amendments or revised bylaws
for approval by the state PTA shall be in accordance with the bylaws or
regulations of the Michigan PTSA.
#d. After adoption of these bylaws three (3)
copies of the bylaws shall be sent for approval to the Michigan PTSA Office.
#e After
approval of any amendments three (3) copies of all approved amendments together
with one (1) cope of current bylaws, shall be sent for approval to the Michigan
PTSA Office.
# Section 2. The adoption of an amendment to any provision
of the Bylaws of the National PTA identified by a double star (««) shall serve
automatically and without the requirement of further action by the local PTA to
amend correspondingly the bylaws of each local PTA. Notwithstanding the
automatic character of the amending process, the local PTAs shall promptly
incorporate such amendments in their respective bylaws.
#Section 3. The adoption of an amendment to any provision
of the bylaws of the Michigan PTSA identified by a number (#) symbol shall serve automatically and without the requirement of
further action by the local PTA to amend correspondingly the bylaws of each
local PTA.
Telephone: 734-850-6800
Fax: 734-850-6899
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